Refund Request Procedure

All refund requests must be submitted by the student in writing, in person, by regular mail, or by email.  All refunds are made by check within 30-calendar days from the date of receipt of such request.  The student may pick up the check in person or request the delivery of the check by mail, in which case the applicable mailing fee will apply. POLY uses only a courier company that has a tracking system ensuring delivery.

The refund check will be made payable to the entity or to the person from which the funds originated.  If a student is applying through an educational counselor/agency, the refund will be made payable to the agency, unless POLY is instructed by the student’s agency to pay the student directly.

Basis for Refund

The tuition refund is solely based on the money received by the school after all other applicable fees owed to the school are deducted.  Any money not paid, discounts or promotions, will be void and will not apply upon withdrawal. The tuition charge will be based on the standard (full charge) published price.

STUDENT’S RIGHT TO CANCEL

The student has the right to cancel the enrollment agreement and obtain a refund of charges paid through attendance at the first class session, or the seventh day after enrollment, whichever is later. If the student cancels by the first class session, there is a full refund.  Thereafter, there is a cancellation fee of $150.

Withdrawal

For courses withdrawn after the period allowed for cancellation, the tuition refund will be prorated on a weekly basis. There is no refund if withdrawn after 3 weeks (more than 75% of instruction).

Early Withdrawal Fee

All F1 students are required to attend at least two terms (8 weeks).  Otherwise, there is an early withdrawal fee of $350.

Recruiting Fee

For overseas (initial F-1 students) and/or students applying through their educational counselor/agency, in addition to Early Withdrawal Fee (if applicable), there is a recruiting fee of 35% of tuition for the initial period agreed to study for early withdrawal. The recruiting fee does not apply for continuing students (extending from the initial period) and transfer students applying on their own.

Unclaimed Balance

The school has the right to any unclaimed balance beyond 180 days from the last date of student’s attendance or the scheduled start date if the student had never attended the school.