Record Keeping Policy

POLY Languages Institute, Inc. (POLY) keeps an electronic record of the student¡¯s personal information and transcript for up to five (5) years from the student¡¯s last day of attendance at POLY. We keep hard copies of the following: photocopies of applicable student information for up to three (3) years - and rosters and exams (midterms and finals) for up to a year. The student¡¯s record is accessible only to authorized personnel unless the student requests in writing for the release of his/her information to a person or an entity.

The student may access his/her record through MyPOLY (Student Web-based Information System) with his/her user identification and password provided by the school. The student may challenge in writing the student¡¯s grade and/or attendance records that are less than thirty (30) days old from the date which the letter was submitted. POLY will respond within 10 days to the request for correction. The student¡¯s grade and/or attendance record - 10 or fewer days old will be investigated relying on your instructor¡¯s recollection and the hardcopies kept. Any disputed record more than 10 days old but less than 30 days old will be solely based on the hardcopies kept by the school.